Planning for future of Paper Sharing sessions

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Created: 14 Dec 2022, 11:10 AM | Modified: =dateformat(this.file.mtime,"dd MMM yyyy, hh:mm a") Tags: knowledge, KnowledgeSharing

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Paper sharing presentation sessions

• to change to knowledge sharing

• can include any specific knowledge that you have gained recently that you think might be useful to the team

• or can be about a new paper that you read, that you think is interesting

• or it can be something that you are working on now that you would like input from others

Essentially purpose is to:

• Share your own domain knowledge

• Learn from others

• Improve the team understanding on AI holistically

• Keep up to date with recent trends

First meeting (15 thurs)

• to share on this new proposed format (with more input from febin)

• i came up with the skeleton first, see what everyone thinks

• since febin was on leave past few days

Purpose:

1. Share knowledge that individual team members have gained recently

   • Cross discipline team, each with own competencies

2. Learn from the experience of other team members

   • So that we can leverage on that experience if we face similar problems in the future

3. Keep up to date with recent trends

   • AI is a fast moving field, need to stay up to date or will be left behind!

Method:

• Instead of “Paper Sharing”, change to “Knowledge Sharing” to be more generic. Since purpose is not mainly about sharing papers like a journal club.

• 1 hour session, bi-weekly

• Discussion rather than pure presentation?

  • Still needs to have a presentation first, to cover what you already know / give the context
  • To send material to the team by the day before your session (doesn’t need to be slides, can be a link to paper / tool)
  • No fixed presentation duration / number of slides

• Randomly rostered schedule (will be arranged by Febin + Darius in advance)

  • 7?, 8? (incl Eric), 10? (incl mithun, sagar)
  • If 8 pax, will last 4 months before restarting the roster, each person present 3 x /year
  • If 10, will last 5 months ⇒ each person present 2 - 3 x / year
  • If need for a swap due to project schedule, team members can internally swap with others

• Topics can either be: research, engineering or administrative(?) presentations.

  • Research Examples:
    • New paper that you found that you think is interesting and potentially useful in your own field of work
    • Your own ways of staying up to date in AI knowledge, how to discover new SOTA methods? How to effectively do research?
    • A research problem that you are facing now, what you have been doing to solve it, what you think are the potential pitfalls - can get input from the rest to leverage on their experience if they have faced similar issues in the past

• Engineering Examples:

  • New tools / libraries that have been released recently that you tried using that might be helpful to others
    • Be it for AI, Software engineering
  • Or usage of a tool / library that you know others in the team have yet to experiment with
  • Some process that you recently figured out that might be helpful to others
  • An engineering problem that you are facing now, what you have been doing to solve it, what you think are the potential pitfalls - can get input from the rest to leverage on their experience if they have faced similar issues in the past

• Admin(?) examples:

  • Dry run presentation for He[a]t exchange?
  • How to navigate the Contivation ID process?
  • Ways to improve yourself as an AI Specialist / Engineer? (e.g. for more senior team members, what are some best practices / mindsets / habits that you think everyone should have?)

• Ideally, team members should present different categories of topics each time, e.g. if 2 presentations / year, 1 on research, 1 on engineering

• Knowledge management

  • Saw that previously there was a sharepoint with the papers / presentations uploaded there
  • Continue? / Use a onenote notebook? / Use confluence?